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June 13, 2021

Online Etiquette

Since Covid 19 (Corona Virus) pandemic took the entire modern world in its tight grip, billions of people have lost control over their normal daily routines. Both social and work lives have been affected thoroughly and changed dramatically within just a moment after lock-down were declared by local governments.

Millions of working professionals all over the world have been forced to work from home, using devices like laptops, computers and cellphones. Their work-life has been confined to boundaries of their homes. Coincidentally, I'm one of them only.

Getting ready to go to the work place, interacting with many individuals on the way to office or at the work place, staying, working and eating together, attending meetings and going out on regular breaks with workmates is a daily routine of billions of people on this busy planet.

No matter how much monotonous, boring and mechanical it is, most working individuals like to spend their lives for decades like this. However, forcing most of us to Work From Home (WFH) has completely changed it, just at a moment's notice. Most of us weren't prepared for the same, both physically and mentally.

Facing and interacting with people effectively to achieve a specific common goal is already a great social and professional challenge. Additionally, online meetings, seminars, workshops, interviews and conferences have further intensified the same. Many individuals are finding it hard to interact online and thus making a lot of mistakes during online interactions.

Hence, I thought to come with a brief list of etiquette and good practices to help many working from home individual in appearing professional, attentive and interactive during online meetings.

Following is a list of the same:

1) Before interaction begins, ensure that you look enough professional. Ensure that you're wearing adequate and proper cloths. Ensure that your hair are well set.

2) Along with maintaining a professional look and composure, choose a quite and safe place to be able to seat undisturbed for a while to attend the meeting.

3) Maintain a proper, upright and steady posture so that your face and torso wouldn't appear appear leaning too much forward. Avoid playing or fidgeting.

4) Keep maintaining a proper distance between yourself and camera of the device so that other participants can see your entire face and neck.

5) Avoid making sudden, erratic and aggressive body movements until you really need to leave your place in emergency or the meeting ends.

6) Make sure that other participants can hear you and/or see you properly by setting up camera and microphone before meeting.

7) While a meeting in going on, don't touch your face and scratch your head/neck. Don't put fingers in mouth or bite nails.

8) Let it be only a voice meeting or a video meeting, avoid doing anything else simultaneously other than attending it.

9) While all others can see and hear you in the meeting room, avoid looking at your cellphone and listening music.

10) Make controlled hand gestures, nod your head and smile whenever it's necessary. Don't just seat coldly.

11) While all others can see you in the meeting room, maintain a proper and adequate eye contact.

12) Make sure that you've everything necessary with you to present, refer, recite or show.

13) Mute your microphone whenever you're not talking. Avoid whispering and talk fast.

14) Politely ask to repeat if you haven't heard somebody or something properly.

15) Don't forget to greet others at the beginning and the end of the meetings.

16) Choose a good background, blur it or replace it with a proper image.

New variants of the virus are emerging almost all over the world after a few days. Hence, there seems no relief from this ongoing pandemic that we all are facing since the beginning of 2020. Work From Home (WFH) might become a permanent routine for millions of working professionals from here onwards.

Be professionally ready for online meetings.

Many companies and professionals have switched to the long-term or even permanent Work From Home working mode already. Better prepare yourself properly to face it effectively.

Unlike rest of the subconscious body language cues, ettiqute need to learned by oneself or taughed by others consciously.

Wishing you all a very happy Working From Home!

Related Articles:
1) Workspace Etiquette 2) Elevator Etiquette

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